Position/Jabatan : Project Technical Support Officer
Program : Marine
Based in/Lokasi : Manado/Aceh/Bogor
Line Manager/Manajer Lini : KfW Marine Project Coordinator
Duration of Assignment : One year– with possible extension
Employment Status : Full time, fixed term
The Wildlife Conservation Society’s (WCS’s) Indonesia program aims to conserve marine resources vital to the protection and sustainability of a wide range of human activities and livelihoods. Consequently, conservation efforts cannot be separated from the management of fisheries or interaction with coastal communities. WCS employs a rigorous scientific approach to build capacity, strengthen management and inspire community stewardship for the protection and sustainable use of critical marine ecosystems, fisheries and threatened species. To achieve these goals, WCS employs a science-based approach to assisting the Indonesian government to establish and manage marine protected areas (MPAs), manage small-scale fisheries, and protect sharks and rays in various sites.
The WCS Indonesia Marine program focuses on the establishment and effective management of MPAs and development of sustainable fisheries, as interlinked strategies to secure and manage Indonesia’s coastal marine resources. WCS is committed to assisting the Government of Indonesia to meet its national and international commitments to MPA establishment and management – including the commitment to achieve 20 million hectares of MPAs by 2020. MPAs benefit both biodiversity and fisheries management by protecting habitats and protecting breeding populations of important marine organisms. The basis of all of our work is scientific data. Our teams of marine biologists, fisheries scientists, and socioeconomic specialists inform project design with baseline surveys. Regular monitoring of resources informs all subsequent decision making.
WCS has started marine work in Indonesia in 2002 and has expertise in marine and socioeconomic surveying, fisheries science, marine protected area creation and management, marine and fisheries policy, and law enforcement. Through KfW funding for the period of 2019 – 2025, within these area of expertise, WCS will continue to support the Government of Indonesia through Sustainable Fisheries Management, decreasing threats to coral reefs and supporting the designation and management of protected areas.
This project aims at conserving Indonesia’s diverse marine ecosystems and important fisheries through creation and improvement of MPAs and improved management of commercially and ecologically important fisheries. It will benefit the Ministry of Marine Affairs and Fisheries, fisheries managers in West Nusa Tenggara, North Sulawesi and Aceh provinces, and local communities who rely on marine resources. It will address threats of overfishing, destructive fishing, and loss of marine habitats.
The Project Technical Support Officer will directly report to the KfW Marine Program Coordinator and coordinate closely and significantly on daily basis with other Program Manager(s) and Advisor(s) of the WCS Indonesia Marine team.
The Project Technical Support Officer is responsible for providing technical support to KfW Project Coordination Unit, including but not limited to: donor report development, to collect and compile technical report from each seascape, development of ToR of activities, documentation of project outputs, event arrangements, assist communication and coordination with partners, and other project related activities. The Officer will be providing these services in an effective and efficient manner to ensure the administration and project operations are maintained in an effective and efficient manner.
Specific Tasks/Output Deliverables
- Organize meetings which includes internal meetings, workshops, trainings and donor visits.
- Coordinate with program managers and field staffs to manage documentation of project activities including ToR, activity report, photos, minutes of meetings, attendance list, means of verification (for M&E), and other related documents.
- Coordinate and monitors schedule of project reporting.
- Finalize donor reports and activity ToRs (and in English when needed).
- Working together with WCS Communication team, deliver regular updates on the project activities, including news flashes and updates for WCS-IP website and other social media postings, annual reports, and articles for brochures, leaflets, and printing media.
- Working together with WCS Grant & Budget Management, liaise and communicate all project concern to subgrantee(s), contractors, vendors, etc. Involve in the capacity building effort made to project beneficiaries/other parties as the needs arise.
- Undertake any other duties, as assigned by the direct supervisor and/or Marine Program Managers.
Please note that the above TOR constitutes only the main responsibilities and duties of this position. As WCS Indonesia Program is a flexible organization, staffs members are expected to undertake any other tasks that are allocated to them but which are not part of their regular TOR
The Project Technical Support Officer will be based in Manado/Aceh/Bogor with regular travel to the KfW project sites.
- Minimum 5 years of providing technical support or similar support in administrative, some project management experience will be an advantage.
- At least Diploma degree in office administration, secretary or equivalent experience in similar position
- Computer skills mandatory, proficient in Microsoft Office Applications
- Good administrative management skills
- Able to multi-task, establish priorities and meet deadlines
- Able to work effectively under time pressure
- Good oral and written communication skills. English and Bahasa Indonesia
- Concern about wildlife and environmental protection
The position is for Indonesian nationals only. WCS encourages people to apply with management experience in sectors other than the non-governmental and/or conservation sectors. Remuneration will be commensurate with skills and experience and the position comes with full set of employment benefits. WCS is an equally opportunities employer.
Please send a covering letter and CV in English to firstname.lastname@example.org not later than 15 January 2019 stating in the subject line “Project Technical Support Officer_(name)”. Please also include a portfolio of your previous work or links to blogs or galleries online. No correspondence, only short-listed candidates will be notified.