TERMS OF REFERENCE
Job title : Temporary HR Assistant ( 4 months )
Location : Leuser Project, Medan
Reports to : HR Legal and Compliance
Purpose of Job:
The job is only for temporary assignment, under the general supervision of the HR Legal and Compliance, the incumbent is responsible to perform a variety of tasks related to HR general functions, administrations and secretarial support related to HR issues of WCS-IP staffs in Sumatera. Integrity and strong attention to detail are crucial for this role.
Responsibilities:
New Hire Process:
- Collecting new employees data
- Assisting in BPJS administration (BPJamsostek & Kesehatan), Equity and NPWP enrollments for new employees
Records Maintenance:
- Assist in payroll preparation by providing relevant data (absences, leaves etc)
- Provides payroll information by Collecting Time Sheet and attendance records
- Maintaining records related to Performance Evaluation
- Creating and distributing documents
- Updating and maintaining employee benefits (review medical receipts and remaining balance medical reimbursement) and employment status.
- Assist in compiling and update employee records (hard and soft copies)
- Assist in maintains employee confidence and protects operations by keeping human resource information confidential.
- Assist in monitor compensatory time offs availed by staff
Others:
- Provide HR general administration and secretarial support related to HR issues
- Carry out any related tasks that the supervisor may from time to time reasonably request.
- Assist in HR projects (meeting, training, surveys etc) and take minutes of meeting if needed.
Minimum Requirements:
- Bachelor’s degree
- At least 1 year of human resources experience with an NGO is essential.
- Advanced proficiency with MS Office software, particularly Excel and comfortable working with Access
- Must be able to handle confidential information in an ethical and professional manner
- Good oral and written communication skills, both English and bahasa Indonesia
- Effective attention to detail and a high degree of accuracy
- Concern for wildlife conservation and environmental issues is essential
Application Details
Please send a covering letter and CV in English to wcsindonesia@wcs.org not later than 13th February 2020 stating in the subject line “Temporary HR Assistant_(name)”.
No correspondence, only short-listed candidates will be notified.