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Terms of Reference

Position / Jabatan                 : Finance Assistant
Based in / Lokasi                  : Kota Agung
Reporting to / Melapor ke : BBS Finance Controller
Duration                                 : 6 Month
 

Job Summary

The Finance Assistant will report to the Finance Controller and will work closely with the Program Managers, Southern Sumatera Landscape Junior Manager, Way Kambas Landscape Junior Manager, Senior Finance Coordinator, Project Admin Officer, Senior Finance and Tax Controller, Senior Finance Officer, HR Officer, and Project staff.

The Finance Assistant is responsible for maintaining financial and accounting services in order to meet the requirements of the organization. Responsible for updating accounting records, maintaining cash control and reviewing advance and process payment in the field office.

Responsibilities

• Ensure that all expenditures are made in accordance with established procedures, approved vouchers,
• complete supporting documentation and budget availability.
• Ensure that payments are made in a timely and secure manner across all the country operations.
• Proceed daily payment request via bank transfer or petty cash after being reviewed by Sr. Finance Contoller and approved by Program Manager.
• Print out instruction of bank transfer for any transaction which is made via bizchannel and attach the instruction on cash disbursement voucher to be reviewed by Sr. Finance Contoller before releasing payment.
• Prepare payment instructions in web bank for reviewed payment vouchers. This task including ensure cash disbursement vouchers are signed completely and properly and ensure all information entered in payment instructions in web banking are correct.
• Send notification of transfer received from Bizchannel-CIMB Niaga to each payee after the payment successfully released.
• Assist Senior Finance Controller in review of settlement advance. This task including communicate with program staff in field office, compare with previous advance request, check for the availability of grant code, check the GL account, and prepare voucher & template.
• Provide financial support, training, and advice to staff in BBS.
• Prepare JV Template for deposit voucher, cash disbursement voucher, adjustment voucher, and petty cash voucher to review by Senior Finance Controller.
• Assist Senior Finance Controller in completing audit, both for internal and external audit
• Undertake other tasks as deemed necessary in line with the goal of providing management support to the Country Office as signed by Senior Finance Officer or the other superior.
• Prepare the direct payment request for Senior Finance and Grant Manager approval, upload it to the banking system, and ensure the payment is made in a timely manner.

Requirements:

• Have a minimum diploma three graduate in accounting, economy, or management.
• Have a minimum two years of experience working in finance or accounting field.
• Computer skills mandatory, proficient in Microsoft Office Applications especially in Ms. Excel, Word and using office machine (printer and scanner machine)
• Good written communication skills in English and Bahasa-Indonesia
• Able to multi-task and occasionally under minimum supervision, establish priorities and meet deadlines and is a quick learner and can work with minimal supervision.
• Have good interpersonal and communication skills, high self-motivation, honesty and integrity, transparency, accountability, flexibility, willingness to learn, ability to work under pressure, and demonstrate good teamwork.
• Concerning wildlife conservation & environmental issues is essential.