Human Resources Assistant


TERMS OF REFERENCE

Job title : Human Resources
Assistant Location : BBS
Reports to : Human Resources Manager

Purpose of Job:

Under the general supervision of the Human Resources Officer, the incumbent is responsible to perform a variety of tasks related to HR general functions, administrations and secretarial support related to HR issues of WCS-IP staffs in Bukit Barisan Selatan. Integrity and strong attention to detail are crucial for this role.

Responsibilities:

New Hire Process:

  • Welcomes local employees to the organization by conducting orientation  
  • Collecting new employees data 
  • Assisting in BPJS (Ketenagakerjaan & Kesehatan), Allianz and NPWP enrollments for new employees 
  • Assisting in process of local interview

Records Maintenance:

  • Assist in payroll preparation by providing relevant data (absences, leaves etc) 
  • Provides payroll information by Collecting Time Sheet and attendance records 
  • Keep track of hour rates, wages, compensation benefit rates, new hire information etc. 
  • Maintaining records related to Performance Evaluation 
  • Creating and distributing documents 
  • Updating and maintaining employee benefits (review medical receipts and remaining balance medical reimbursement) and employment status. 
  • Assist in compiling and update employee records (hard and soft copies) 
  • Assist in maintains employee confidence and protects operations by keeping human resource information confidential. 
  • Assist in monitor compensatory time offs availed by staff

Others.

  • Provide HR general administration and secretarial support related to HR issues 
  • Deal with employee requests regarding HR issues, rules and regulations 
  • Carry out any related tasks that the supervisor may from time to time reasonably request. 
  • Assist in HR projects (meeting, training, surveys etc) and take minutes of meeting if needed.

Minimum Requirements:

  • Bachelor’s degree 
  • At least 2 years of human resources experience with an NGO is essential. 
  • Basic knowledge of labor law 
  • Advanced proficiency with MS Office software, particularly Excel and comfortable working with Access 
  • Must be able to handle confidential information in an ethical and professional manner 
  • Good oral and written communication skills, both English and bahasa Indonesia 
  • Effective attention to detail and a high degree of accuracy 
  • Concern for wildlife conservation and environmental issues is essential

Application Details

Please send a covering letter and CV in English to wcsindonesia@wcs.org not later than February 24th , 2019 stating in the subject line “Human Resources Assistant_(name)”. No correspondence, only short-listed candidates will be notified.