HR Representative

TERMS OF REFERENCE

Job title : HR Representative
Location : Manado
Reports to : HR Legal & Compliance

Purpose of Job:

Under the general supervision of the HR Legal & Compliance, the incumbent is responsible to perform a variety of tasks related to HR general functions and duties, departmental development, employee relations and administration support related to HR issues of WCS-IP staffs in Sulawesi (Manado, Ternate, Selayar and Taka Bonerate). Integrity and strong attention to detail are crucial for this role.

Responsibilities:

New Hire Process:

  • Welcomes local employees to the organization by conducting orientation  
  • Collecting new employee data ( full time, part time, consultant ) 
  • Assisting in BPJS (Ketenagakerjaan & Kesehatan), Allianz and NPWP enrollments for new employees ( full time, part time, consultant ) 
  • Assisting in process of local recruitment (short listed, interview, communication with applicant, etc)

Records Maintenance:

  • Assist in payroll preparation by providing relevant data (absences, leaves, etc). 
  • Provides payroll information by Collecting Time Sheet and attendance records. 
  • Keep track of hour rates, wages, compensation benefit rates, new hire information etc. 
  • Maintaining records related to Performance Evaluation. 
  • Creating and distributing documents. 
  • Updating and maintaining employee benefits (review medical receipts and remaining balance medical reimbursement) and employment status. 
  • Assist in compiling and update employee and consultant records (hard and soft copies). 
  • Assist in maintains employee and consultant confidence and protects operations by keeping human resource information confidential. 
  • Assist in monitor compensatory time offs availed by staff.

Administration:

  • Assist in recruitment and staffing logistics 
  • Assist in tracking system 
  • Assist in training logistic and record keeping 
  • Assist in employee relations, employee communications, safety & welfare 
  • Assist in day to day operation of HR office 
  • Assist the implementation of policies and procedures 
  • Assist in administration arrangement for consultant and intern

Others.

  • Carry out any related tasks that the supervisor may from time to time reasonably request. 
  • Assist in HR projects (meeting, training, surveys, etc) and take minutes of meeting if needed.

Minimum Requirements:

  • Bachelor’s degree 
  • At least 2 years of human resources experience with an NGO is essential. 
  • Basic knowledge of labor law 
  • Advanced proficiency with MS Office software, particularly Excel and comfortable working with Access 
  • Must be able to handle confidential information in an ethical and professional manner 
  • Good oral and written communication skills, both English and bahasa Indonesia 
  • Effective attention to detail and a high degree of accuracy 
  • Concern for wildlife conservation and environmental issues is essential

Please send a covering letter and CV in English to wcsindonesia@wcs.org not later than 19 September 2019 stating in the subject line “HR Representative_Manado_(name)”. Please also include a portfolio of your previous work or links to blogs or galleries online. No correspondence, only short-listed candidates will be notified.