Job Vacancies

Wildlife Conservation Society - Indonesia Program is seeking a good candidate for these job opportunity:


Job Title        : Grants & Budget Controller
Job Grade     : Band 4 – Class Senior Professional Core 3
Base                : Bogor, West Java


In the past year, in the framework of supporting Government of Indonesia through its MOU with Ministry of Environment and Forestry, the Wildlife Conservation Society Indonesia Program (WCS - IP) has significantly increased its engagement on forest/climate change policy, wildlife trade policy, support to the protected areas management, and development of other new KFW projects within the country program.

To support its program implementation, WCS-IP seeks a dynamic, well-organized, hard-working, and committed team player to support the management of grants for our field conservation programs, based out of the WCS-Indonesia headquarters in Bogor, Indonesia.

Key Areas of Responsibility

Under direct supervision from Grant and Budget Manager, the Grants & Budget Controller-KFW projects will perform following tasks:


  • Maintain good flow of communication between KFW related program staff and general support staff within WCS IP departments. This includes working closely with senior management staff (Grant & Budget Manager, Operations Director and relevant Program Manager(s)).
  • Support to Grants and Budget Manager in information and data gathering.
  • Assist Grants and Budget Manager to perform general budget/grants/contract monitoring and capacity building efforts to sub-grantees/sub-contractees, to ensure highest standards of financial integrity are followed
  • Assist Grants and Budget Manager to ensure that all KFW projects/activities in the country program are in compliance and respecting national legislation including customs regulations, labor rights, taxes, benefits, etc.
  • Closely coordinate with Finance team to deal with all invoicing and annual KfW audits

Budget Monitoring

  • Maintain an up-to-date grants calendar, including donor and sub-grant reporting deadlines, Budget vs Actual meetings, Grant Opening, Review and Closing meetings for the KFW projects.
  • Review the Reference Key 3 inputs in the SAP System (line item classification).
  • Monitor the Budget Status on daily basis.
  • Prepare Budget Revision if necessary.
  • Create the Grant Code Request and submit to Headquarters.
  • Contact focal points from different departments to schedule meetings.
  • Prepare and monitor the Milestone Checklist
  • Support the Grants and Budget Manager by taking and distributing detailed notes at Budget and Grants-related meetings.
  • Support the Grants and Budget Manager by maintain all paper and electronic grant files.
  • In coordination with IT Officer, maintain proper filling system and online database for all WCS-IP grants and contracts within WCS-PI intranet, for better documentation and accessibility.
  • Perform other duties, as requested by the Grants and Budget Manager.

Grants and Contract Monitoring

  • Prepare an accurate database of project funding, including contracts, project budgets and donor-specific procedures and regulation.
  • Contact focal points from Sub-contractees and Sub-awardees to schedule meetings.
  • Prepare a sub-award due diligence/assessment
  • Prepare a checklist to help Sub-contractees and Sub-awardees to meet the financial reporting requirement.
  • Review the Financial Reports of Sub-contractees and Sub-awardees and also its supporting documents.
  • Perform field audit of Sub-contractees or Sub-awardees’ financial system and reports.
  • Prepare field audit working paper and provide audit report to the Grants and Budget Manager.
  • Review Sub-grant agreement and keep the filing for all related documents.
  • Deliver capacity building to improve sub-awardees compliance
  • Perform other duties, as requested by the Grants and Budget Manager.

Internal Audit

  • Provide analysis and ensure financial operations and administration is compliant with risk profile, regulations and donor requirements, as well as sub-grantees’ procedure. Provide solutions and recommendations where needed.

Position Requirements

  • Minimum Bachelor degree in Accounting or Finance.
  • Minimum of 3 years prior professional experience in a similar post.
  • Experience as internal auditor or quality assurance is an added value.
  • Demonstrated knowledge of grant and contract compliance, with U.S. Government Agencies and/or other European Government/Agencies.
  • Communicate effectively in English both orally and in writing.
  • Mature and able to build efficient and effective communication with different parties, i.e. fellow coworkers, supervisors, senior & program manager(s), sub-grantees/sub-contractees, auditors, government partners, etc.
  • Highly organized, fast learner with good interpersonal and time management skills.
  • Ability to perform effectively under time pressure and to meet deadlines.
  • Solid computer skills with respect to e-communication and spreadsheet modeling.

The position is for Indonesian nationals only. WCS encourages people to apply with experience in sectors other than the non-governmental and/or conservation sectors. Remuneration will be commensurate with skills and experience and the position comes with full set of employment benefits. WCS is an equally opportunities employer.

Please send a covering letter and CV in English to stating in the subject line “Grants & Budget Controller_(name)” at the latest on July 10th , 2022. No correspondence as only short-listed candidates will be notified.